Introduction

Audit Management System is a SharePoint site template that allows you to enter, track and manage internal and external audits, their finding and subsequent tasks. The site template uses a combination of built-in SharePoint capabilities, extended through the use of a set of Infowise components.

The Solution allow you:

1. Create and manage internal and external audits.
2. Manage compliance events.
3. Create and manage findings.
4. Create, assign and manage corrective and preventive actions.
5. Create, assign and manage control tasks.
6. Create and manage compliance documents.

In this use case scenario, a company applies many different quality standards, including ISO 9001, ISO 14001, CMMI, OHSAS 18001 and additional internal auditing systems. In this specific case, audits are grouped in audit campaigns and yearly programs. The audit calendar segments upcoming audits in a monthly, weekly or daily calendar view.

With GRC we have a central location assembling all audit questions by standard, chapter, paragraph and subparagraph.

Based on the audit scope, it’s easy to search and select questions from the central library for the selected standard, chapter, paragraph or subparagraph. In this case we will select questions for auditing the ISO 9001 paragraph 7.3 for product design and development.

By pressing a button, the auditor can generate a formatted audit check-list, ready to be printed. The audit can begin.

Answers can be manually written in the audit check list or electronically entered in the system. Using our mobile apps, auditors can easily set questions as standards, compliant, even while offline. They can even take photos to be added to the system.

The audit detail page provides a 360° view about your audit and the related questions with compliance status, related non-conformities including CAPA actions, the potential detected risks integrating the related tasks, emails and documents.

After the audit has been completed, a formatted audit report is automatically generated by selecting a report. The audit report contains all questions and answers, related non-conformances and CAPA actions. The report can be sent per email directly from the tool.

In case non-conformances are detected, responsible persons for the action plan are automatically alerted by the system using configurable workflow rules. From the audit page, users can easily search the current or completed audit database. Users can be automatically alerted as new audits are added. Users can export data instantly in a spreadsheet and build powerful pivot charts.

Using our powerful reporting system, insure that audits have covered all chapters and questions for any standard for a specific period.

The dashboard informs you about other important metrics.